Gift Administration Analyst

Description

The Gift Administration Analyst supports donor trust and effective fund utilization by managing gift administration processes, maintaining accurate data, and ensuring compliance with fund criteria. The role focuses heavily on scholarship funds, while maintaining responsibilities for all philanthropic funds including providing impact reporting and data analysis, using financial and program information to improve reporting and stewardship strategies. Additionally, the analyst partners with campus stakeholders, including college scholarship administrators, provide support and guidance for fund usage, scholarship selection, and other development initiatives.

Requirements

30% -- Campus Scholarship Administration 

• Maintain expertise in Blackbaud Award Management system management areas related to philanthropic funds, including criteria, post-acceptance, donor reporting 
• Support college scholarship administrators in the awarding process for LSU Foundation funds

20% -- Donor Impact Data 

• Manage required impact reporting data, including financials and beneficiaries; support the creation of new reporting, as needed
• Oversee capture and maintenance of all stewardee data in the CRM

20% -- Gift Administration

• Annual and cycle-based management of LSU Foundation funds
• Coordinate system updates for new and amended gift agreements with legal, finance, and records teams (JIRA tickets)

20% -- Development Support

• Regular fund audit, focus areas to be determined annually
• Support special projects and assignments that support Prospect Strategy and Engagement as needed.

10% -- Other

• Develop and maintain general reference and support materials for team use.
• Partner with student worker(s) and graduate assistant(s) on select projects

Non-essential/marginal position responsibilities

• Perform other related duties as assigned

Qualifications Required:

Required level/type of experience and/or years of experience

• 0-2 years’ experience in nonprofit fundraising operations, higher education, or other relevant field such as compliance or grant administration. 
• Intermediate skill in MS Office Suite with a strong emphasis on Excel/similar
• Strong interpersonal and communication skills to work with technical and nontechnical staff
• Experience leading work groups and/or providing training

Required education

• Associate or bachelor’s degree from an accredited college or university

Qualifications Preferred:

• Familiarity with web-based university advancement or financial databases, e.g. Blackbaud
• Experience with philanthropic fund management and reporting, including understanding of data and financial information. 
• Experience in designing, testing and implementing technical solutions
• Project management experience and/or certification
• Results and service-oriented attitude
• Strong critical thinking and analytical mindset
• High standard for accuracy and precision
• Excellent organizational and communication skills
• Sound judgment and decision-making
• Time management and ability to shift priorities

Competencies:

• Critical Thinking: Practices objective rather than subjective modes of reasoning and action. Maintains perspective when assessing qualitative and quantitative information. Appropriately challenges and questions common beliefs. 
• Relationship Building: Develops, maintains, and strengthens relationships with others outside of the organization.  
• Attention to Detail/Accuracy: Focuses on paying attention to all details and aspects of a job or process to avoid substandard outputs.
• Collaboration: Works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor, and respect. 
• Adaptability: Responds to changing circumstances by being innovative and altering behavior to better fit different situations; successfully works with new colleagues; willing to be flexible; remains calm in stressful situations.
• Effective Communication: Shares and receives information using clear oral, written, and interpersonal communication skills. 
• Emotional Intelligence: Identifies and manages the emotions of self and the emotions of others. 
• Professionalism: Thinks carefully about the likely effects on others of one’s words, actions, appearance, and mode of behavior. 
• Tenacity: Achieves a desired outcome in the face of setbacks, obstacles, or challenging circumstances.
• Timely Decision Making/Judgment: Demonstrates the ability to make judicious and effective decisions. 

Supervisory Responsibilities

This position has no supervisory responsibilities. 

Work Environment Requirements

• This position is primarily performed in a professional office environment.
• The role routinely uses standard office equipment, including computers, telephones, printers, and related technology.
• The position may involve occasional travel, meetings, or attendance at events, as applicable to the role.
• Work hours are generally standard business hours, with occasional evening or weekend work as needed.

Physical Demands

While performing the essential functions of this job, the employee may be required to: 

• Sit for extended periods of time
• Stand or walk occasionally
• Use hands and fingers to operate a computer keyboard, mouse, and other office equipment
• Communicate clearly in person, by phone, and electronically
• Lift or move materials weighing up to 20 pounds occasionally (if applicable)

The physical demands and work environment characteristics described here are representative of those required to perform the essential functions of the job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA).